Administration Supervisor
SHANGHAI, SH, CN, 200333
行政主管/Administration Supervisor
Key Responsibilities
- Office Operations
- Oversee daily administrative tasks including office maintenance, supplies, visitor reception, and routine support for departments.
- Assist in implementing and enforcing administrative policies and procedures.
2. Vendor & Service Provider Management
- Coordinate with vendors including travel agencies, hotels, stationery providers, express couriers, security companies, etc.
- Coordinate with direct sourcing team and support contract negotiation and monitor service quality and cost efficiency.
3. Admin Budget & Reimbursement Support
- Assist in tracking departmental expenses, supporting cost control and budget compliance.
- Assist in administrative reimbursements, invoice checking, and payment coordination.
4. Employee Engagement & Activities
- Coordinate and execute employee engagement activities, such as annual outings, year-end parties, health check-ups, blood donation, and etc.
- Support execution within budget and ensure smooth event logistics.
5. Team Support & Coordination
- Support the Admin Manager in team performance tracking, task assignment, and training organization.
- Provide guidance to junior admin staff as needed.
6. Government Liaison Support
- Assist in maintaining good relationships with relevant government authorities.
- Support the preparation of required documentation for annual inspections, on-site checks, and other regulatory matters.
- Ensure administrative files and licenses are compliant and up to date.
7. Internal Communication & Service Delivery
- Act as a service liaison between admin and internal teams, maintaining responsiveness and professionalism.
- Support smooth communication with external vendors and partners.
8. Visitor & Expat Support
- Assist in visa applications, residence/work permits, accommodation leasing, and local support for expat staff.
- Arrange logistics for business visitors, including but not limited to hotel bookings and pick-up services.
9. Company Vehicle & Driver Management
- Coordinate the use of company vehicles, manage car schedules and driver performance.
- Support routine car maintenance, insurance claims, and rentals.
Qualifications & Requirements
• Bachelor’s degree, Business Administration, Public Affairs, or related field is preferred
• Minimum 8-10 years of experience in general admin or office operations
• Strong interpersonal and communication skills
• Detail-oriented, well-organized, and hands-on
• Proficient in Microsoft Office; knowledge of facility management systems is a plus
• Familiarity with local regulations and government processes is preferred
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