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ADMINISTRATIVE ASSISTANT I

SPRINGFIELD, MO, US, 65803

McCormick & Company, Incorporated is a global leader in flavor with approximately 13,000 employees worldwide. As a Fortune 500 company with over $5 billion in annual sales across 160 countries and territories, we manufacture, market, and distribute spices, seasoning mixes, condiments, and other flavorful products to the entire food industry including e-commerce, retail, food manufacturers and foodservice businesses. Our most popular brands include McCormick, French's, Frank's RedHot, Stubb's, OLD BAY, Lawry's, Zatarain's, Ducros, Vahiné, Cholula, Schwartz, Kamis, DaQiao, Club House, Aeroplane, and Gourmet Garden. Every day, no matter where or what you eat or drink, you can enjoy food flavored by McCormick. Our Purpose is "To Stand Together for the Future of Flavor and our Vision is "A World United by Flavor—where healthy, sustainable and delicious go hand in hand."

 

POSITION OVERVIEW:

This Administrative Assistant I-II will be responsible for providing support to the Springfield Logistics Center Leadership team and will interact daily with all levels of Division, Corporate and Interdivisional personnel.  The position requires a strong ability to prioritize assignments and complete projects through information gathering, summarizing, and collating data. 

 

RESPONSIBILITIES:

  • Performs or coordinates varied managerial duties and high-level administrative responsibilities of a complex and confidential nature for the Springfield Logistics Center and the Site Leadership Team.
  • Plan and arrange meetings, including agenda, site location, reservations, catering, travel, etc. Attend meetings as required and participates in committee meetings and other activities as required.
  • Document and communicate follow-up items from various meetings to ensure accountability among team members
  • Track budget and assist with planning process and supporting information.
  • Act as liaison between Supply Chain and other functional areas to collaborate on efficient ways of working and manage scheduling conflicts.
  • Prepare expense reports, manage calendars, order supplies, and other office duties as required
  • Applies high level of PC application skills, including word processing, development of spreadsheets and presentations
  • Exercises judgment with respect to urgency, confidential information, and potential problems
  • Maintains and updates weekly, monthly reports, manages Plant tour requests, employee communications, processes incoming mail, screens and directs telephone calls.
  • Represents our shared values in greeting or receiving visitors to the DC and provides information regarding business matters as appropriate

 

Specific tasks include:

  • Managing and executing reimbursement for travel and expense reports
  • Managing badge creation and access process for new and current employees
  • Various Tracking, Reporting, and Data Entry – such as overtime, attendance, etc.
  • Facilitate payroll process with temporary agency and team managers
  • Manage yearly building events including service awards, wellness screenings, Company Picnic tickets, C-Day forms.
  • Manage building communications including SFLC phone directory, general meeting notices, or other as needed communications
  • Manage first day supplies and temporary badges for new hires

 

ADMINISTRATIVE ASSISTANT I QUALIFICATIONS

  • Prior work experience in office, business or related area required.
  • High school degree or equivalent required.  College coursework or specialized training preferred.
  • Competency in Microsoft Word, PowerPoint and Excel required. 
  • Ability to prepare spreadsheets and create presentations
  • Excellent communication skills, both written and verbal.
  • Ability to multi-task, ability to plan and organize work to meet scheduled deadlines and ability to recognize when to seek clarity regarding competing work demands.
  • Proactive and timely in responding to requests.
  • Excellent attention to detail and high degree of accuracy in all work.

 

ADMINISTRATIVE ASSISTANCE II QUALIFICATIONS – PLUS ALL OF THE ABOVE

  • Minimum one year demonstrated experience above position.
  • Ability to anticipate and initiate cyclical activities.
  • Proven job related complex problem-solving and independent judgment abilities.
  • Strong performance in unique job-specific duties as defined by the leader (internal candidates).
  • Well-developed organizational skills, including paper and electronic filing systems.
  • Proficient in job-specific computer systems.
  • Ability to exercise discretion and handle confidential material and information.
  • Demonstrates professional, positive, service-oriented behavior in all interactions.

 

 

WHY WORK AT MCCORMICK?

United by flavor. Driven by results.

As a McCormick employee you’ll be empowered to focus on more than your individual responsibilities. You’ll have the opportunity to be part of something bigger than yourself—to have a say in where the company is going and how it’s growing.

Between our passion for flavor, our 130-year history of leadership and integrity, the competitive and comprehensive benefits we offer, and our culture, which is built on respect and opportunities for growth, there are many reasons to join us at McCormick.


Nearest Major Market: Springfield